Travel expense management for multi-entity groups

Fyorin travel expense management issues a card per trip or per traveller in under a minute for multi-entity groups with a UK presence. It collects receipts on the road and recharges every trip to the entity that should carry it.

Book a demo Expense automation on fyorin.com
  • 5 to 10 day onboarding
  • No lengthy IT project
  • ISO/IEC 27001:2022 certified

Why group finance leads struggle to close travel spend

Travel spend arrives in several currencies, on personal cards and on bank cards opened entity by entity, with receipts that get lost between the airport and the hotel. Then someone has to decide which entity the trip belongs to and move the cost there manually.

Fyorin runs each trip as one claim on one card.

A virtual card per trip, or a card per traveller

Issue a virtual card for a single trip in under a minute, or give a frequent traveller a card of their own. Virtual cards cost nothing to issue or use, so a card per trip adds no card cost.

Controls that match the itinerary

Set the card's limit in real time and control spend by geography and time window, so a card for a client visit works in the destination country for the dates of the trip. These are the same spend management controls every Fyorin card carries.

Prepaid or debit

Run a trip card as prepaid, with the trip budget guaranteed to the card, or as debit, with a limit set on the card that draws on the balance of the linked account.

Travel spend in GBP, EUR and USD on one platform

Fyorin cards are issued in GBP, EUR and USD, so a UK team visiting the eurozone can travel on a EUR card and a US trip can run on a USD card. Business accounts on the same platform work in 100+ currencies.

How does one expense claim cover a whole trip?

Each trip gets one claim, which collects every transaction on the trip card during the travel dates.

  1. Name the claim after the trip.
  2. Set its coverage period to the travel dates.
  3. Link the trip card. Every transaction during the trip is added automatically.

The claim routes for approval, so finance reviews only where needed.

How do travellers add receipts on the road?

Travellers add receipts and invoices on the go, as they spend. A card with a missing receipt can be blocked instantly, so trips do not reach finance with gaps.

See travel expenses run as one claim per trip on your own entities.

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VAT recharging for travel across entities

When a traveller submits, the trip's costs recharge to the right entity straight away, using the VAT, entity and country mapping you set once. Approval permissions can run across entities for shared teams. Card transactions post and reconcile in your ERP through a native two-way sync, as they do across Fyorin expense management software.

Reporting on travel spend

  • Scheduled reports sent to your inbox
  • An API connection to your BI tools for analysis by trip, team or entity

Top 3 Travel saves 20+ days a year with Fyorin

Top 3 Travel issues cards in under a minute, down from 2 weeks, and saves 20+ days a year.

Card issuance time
Under 1 mincard issuance, down from 2 weeks
Time saved
20+ dayssaved a year
Cash visibility
Fullvisibility of group cash

Travel expense questions

Straight answers on cards, ERP sync, onboarding and regulation.

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What is travel expense management?

Travel expense management covers how a business funds, controls, documents and accounts for work travel. Fyorin does it with cards per trip or per traveller, claims that collect each trip's spend, and recharging to the right entity.

Can I issue a card for a single trip?

Yes. A virtual card can be issued for a single trip in under a minute, and there is no charge to issue or use it. Virtual cards are valid for up to 3 years.

Which currencies are the cards issued in?

Fyorin cards are issued in GBP, EUR and USD. Business accounts on the same platform work in 100+ currencies.

How are trip costs split between entities?

Each cost is recharged to the right entity the moment it is submitted, once you have mapped VAT, entities and countries.

Can I stop a trip card being used outside the trip?

Yes. You can control spend by geography and time window, so the card works where and when the trip happens. A card with a missing receipt can also be blocked instantly.

Spend, employee and group expense management on Fyorin

Book a demo of Fyorin travel expense management

Cards that match the itinerary, receipts collected on the road and trips recharged to the right entity. Book a demo to see travel expenses on Fyorin.

Book a demo Expense automation on fyorin.com
  • ISO/IEC 27001:2022 certified
  • Fyorin does not hold client funds

How to start with Fyorin

  1. 1

    A demo on your entities and ERP

    See claims, approvals and recharging set up the way your group runs.

  2. 2

    Start with one module

    Add cards, accounts, payables or receivables later under the same login.

  3. 3

    Cards issued in under a minute

    Virtual and physical Mastercard Commercial Debit cards in GBP, EUR and USD.