Employee expense management for multi-entity groups
Fyorin employee expense management runs staff spending on business-owned company cards for multi-entity groups with a UK presence. Each person gets a card for the job, adds receipts on the go and sends every claim to the right approver, and because they pay with a company card, there is nothing to reimburse.
- 5 to 10 day onboarding
- No lengthy IT project
- ISO/IEC 27001:2022 certified
Why employee expenses stall for group finance leads
An employee pays with a personal card, keeps a paper receipt and fills in a claim at the end of the month. A manager approves it from an email, finance checks it against the receipt, and the employee waits to be paid back. Every step is manual, and every step can stall.
Fyorin starts with the card.
Mastercard Commercial Debit cards for each employee
Issue Mastercard Commercial Debit cards, virtual or physical, in GBP, EUR and USD, in under a minute. Give each card a real-time spending limit that fits the role, and the controls that fit the job: chosen merchants, chosen countries or chosen times.
Because the employee pays with a company card, they are never out of pocket and there is no reimbursement to process. Virtual cards cost nothing to issue or use, and physical cards generally carry a creation fee, a delivery charge and a monthly maintenance fee.
How does an expense claim fill from card spend?
Every transaction on the card linked to a claim is added to it automatically, so employees never list their spending line by line.
- Name the claim, such as a client visit or a team's budget for the month.
- Set its coverage period, the dates the claim covers.
- Link a card. Every transaction on it in that period is added automatically.
The claim then routes for approval, so finance reviews only where needed.
For one-off and recurring spend
A claim can cover a single client visit, a quarter of client entertaining or a team's budget for the month. For trips, see travel expense management with a card per trip.
How do employees add receipts to card spend?
Employees add receipts and invoices on the go, straight after they pay. Finance does not have to chase at month-end, because a card with a missing receipt can be blocked instantly.
Expense approvals by value, by entity and on mobile
Claims route for approval, and the rules follow how your business is organised:
- Value-based approval permissions for larger claims
- Cross-entity approvals for teams that work across subsidiaries
- Multi-level user permissions that define who can do what
- Mobile approval for managers on the move
- No per-entity ERP licence needed for approvers
See employee expenses run on company cards with your own team.
Book a demoCards that keep working when employees change role
Fyorin cards belong to the business, so they keep working when the cardholder changes role or leaves. On spend platforms where each card belongs to the cardholder, every departure means a new card. When someone moves team, revoke or reissue their access instantly. When they leave, there is no reissuing.
Employee expenses posted and reconciled in your ERP
Card transactions post and reconcile in your ERP through a native two-way sync, whether you run NetSuite, Microsoft Dynamics, Sage, Xero, QuickBooks, Zoho, Odoo or Acumatica. Costs recharge across entities the moment they are submitted, with VAT, entities and countries mapped once. It is the same claim process that runs across Fyorin expense management software.
120 hours a year saved for a typical client
Employee expense questions
Straight answers on cards, ERP sync, onboarding and regulation.
Book a demoWhat is employee expense management?
Employee expense management is how a business lets people spend on its behalf, collects the evidence and approves the cost. With Fyorin, that runs on company cards, claims that fill from card spend and approvals routed by value and entity.
Do employees still need to be reimbursed?
Not for spending on a Fyorin card. The employee pays with a card the business owns, so they are not out of pocket and there is nothing to pay back.
How do employees add receipts?
Employees capture receipts and invoices on the go, after each payment. If a receipt is missing, finance can block that card instantly.
Can different people have different limits?
Yes. Every card has its own real-time spending limit and its own merchant, geography and time-window controls, so each card can match the role of the person holding it.
What does it cost to issue a card?
Virtual cards cost nothing to issue or use. Physical cards generally carry a creation fee, a delivery charge and a monthly maintenance fee.
Spend, travel and group expense management on Fyorin
Book a demo of Fyorin employee expense management
Cards for the people who spend, receipts on the go and approvals that reach the right person. Book a demo to see employee expenses on Fyorin.
- ISO/IEC 27001:2022 certified
- Fyorin does not hold client funds
How to start with Fyorin
-
1
A demo on your entities and ERP
See claims, approvals and recharging set up the way your group runs.
-
2
Start with one module
Add cards, accounts, payables or receivables later under the same login.
-
3
Cards issued in under a minute
Virtual and physical Mastercard Commercial Debit cards in GBP, EUR and USD.